Short-Term International Visit Requests: Information for Prospective Visitors

UC San Diego encourages opportunities to exchange information and ideas, and promote long-term relationships with institutions globally. One role of the Office of International Affairs (OIA) is to prioritize short-term international visit requests so that the resources and support services provided by our administrators, faculty, and staff can be allocated to best serve the interests of UC San Diego and the State of California. For the purpose of the procedures outlined below, a prospective short-term international visitor is a representative of a university or institution abroad who requests to visit UC San Diego for the purpose of strengthening ties to our campus, most commonly through discussions of potential research and/or academic collaborations. Such visitors are typically on campus from a few hours to a full day. The nature of a short-term visit is exploratory, and does not encompass official University business, such as appointments for visiting scholars or visiting faculty.

Information for Prospective Visitors

While UC San Diego desires to be able to host all international delegations that have an interest in our campus, due to the high volume of requests and many other competing priorities, we can only accept a limited number of visit requests. Prime consideration will be given to requests from parties that meet at least one of the following campus priorities:

  1. Universities or institutions with which UC San Diego has developed significant ties, as indicated, for example, by a prior, current or in-process MOU, collaboration agreement or grant award for joint research endeavors;
  2. Peer universities or institutions with which UC San Diego shares significant academic and research strengths, and are therefore appropriate for consideration to develop strategic partnerships. To learn more about our academic and research strengths, visit the UC San Diego website.

NOTE:

  • Face-to-face meetings are not required to initiate collaborations. In fact, we welcome collaboration proposals from peer institutions before planning a visit to our campus. OIA will match your proposal with relevant academic or research units, assess interest in the proposal, and contact you to discuss possible next steps, including whether a visit is needed. For more information, see Collaboration Proposals: Information for Prospective Partners.
  • UC San Diego is not currently seeking agreements for undergraduate joint or dual degree programs (e.g. 2+2, 3+1), student recruitment services, branch campuses, or joint graduate degree programs with international parties.

Visit Request Process

UC San Diego manages international visit requests in two ways, depending upon the complexity of the visit and whether proposed meetings include our senior campus administrators: the Chancellor, Executive Vice Chancellor, Vice Chancellors and Associate/Assistant Vice Chancellors.

Senior Administrator and Multiple Unit Requests
To request meetings with senior administrators and/or multiple academic divisions, research units, or professional schools (hereafter "units"), UC San Diego requires that the requesting party submit a completed Short-Term International Visit Request Form and a professional biographical statement or CV for each visitor, at least 21 days prior to the proposed visit date. More advanced notice may result in increased availability of requested meeting participants. The Visit Request Form must include all proposed visitors, all desired meetings, and information about the requesting party relevant to the campus priorities listed above. Additional meetings requested and/or visitors added less than 21 days before the proposed visit date are unlikely to be accommodated.

Upon receipt of the Visit Request Form and visitor biographies, OIA will consult with senior academic, research and administrative leadership, as appropriate, to determine whether UC San Diego is able to support the requested visit. OIA will respond to your request within 10 business days of receiving the Form.

Single Unit Requests
If your visit request is limited to a single academic division, research unit, or professional school, contact the unit of interest directly to request the visit. Individuals within that unit are responsible for endorsing the request, scheduling meetings and providing logistical support. For example, to request meetings with faculty from Anthropology, Economics, and Sociology, which are departments within the Division of Social Sciences, contact those departments directly to inquire about possible meetings. Click below for links to our academic and research websites:

Interpretation Services

While we welcome the use of interpreters during meetings, UC San Diego is not able to provide interpretation services.

Hotel, Transportation and General Information

We regret that we are not able to assist with hotel or transportation arrangements. The Visitor Guide to UC San Diego provides lodging, transportation and other information for visitors to our campus. Local hotels, including Hotel La Jolla, Jolla Shores Hotel, Estancia La Jolla, Sheraton La Jolla and the Residence Inn by Marriott offer UC San Diego rates. Please ask for the UC San Diego rate at the time you make your reservations.

Campus Tours

We welcome the participation of international visitors in tours of our campus. Visit UC San Diego Campus Tours for more information and to schedule a tour.

Current Events and Information

See What's Happening at UC San Diego and Events @UC San Diego for current information about activities and events on our campus.