It is recommended that faculty, staff and students who are travelling abroad register for UC San Diego’s free travel insurance through ACE USA. When traveling on official university business, employees are covered worldwide, 24 hours a day, for a wide variety of accidents and incidents. Please note you do not need to register for this insurance if you are travelling in-state. The travel insurance coverage is provided at no cost to the employee, but employees must register out-of-state and travel abroad to ensure coverage.
- ACE Insurance coverage chart for employees
- ACE Insurance coverage chart for students
- University of California Traveler Insurance website
- Employee claims forms
- IJET database
In addition to registering for insurance, it is strongly recommended that you register your travel in the UC San Diego iJET database (you will be prompted to do so after filling out your UC travel insurance form). Registering your travel in the iJet database allows the University to track you in the event of an emergency in the country to which you are travelling and will also notify you of travel alerts via email. You can also visit the iJet website for real-time travel risk updates: http://www.ijet.com/index.asp.
If you are injured abroad you should get treatment immediately and then contact Susan Johnston (email: firstname.lastname@example.org; phone: (858)-534-0136) in the Office of Risk Management to get the appropriate workers’ compensation paperwork. Fill this paperwork out in full and submit to Ms. Johnston as soon as possible. She will file the claim on your behalf and contact you with any questions or concerns.
International Cell Phones
It is highly recommended that you have a cell phone that works internationally. Check with your provider to determine if your cell phone works internationally. If you do not have an international cell phone, please ensure a person with whom you are travelling has a working cell phone. If travelling for an extended period, check the World Electric Guide to ensure you have the appropriate adaptor for your phone’s charger.
- Travel Safety Presentation in Flash
Travel advisories and alerts
The following page includes such information as location of the U.S. embassy or consulate in the subject country, unusual immigration practices, health conditions, minor political disturbances, unusual currency and entry regulations, crime and security information, and drug penalties.
Visa Information (U.S. Department of State)
Emergency evacuation information
If you are in a country in a crisis situation check the Bureau of Consular Affairs web page
Contact family members to alert them of the situation
Contact the US Embassy
Head to a consular office
List yourself “safe and well” at the Red-Cross web site
- Emergency assistance to American citizens abroad
- Overseas Citizen Services
- Safe Trip Abroad Publication
UC San Diego-Specific Resources
Student Travel Clinic (For information on immunizations, parasitic infection, jet lag, anti-malaria prescriptions, etc.)
- Car insurance information
- Go Global: Resources for your Experience Abroad. Though created for students, this document may also be helpful for faculty and staff.
UC San Diego Travel Safety Contacts
For more information, please contact the following:
Diana Olson, Liability Manager: phone (858)-534-3820; email: email@example.com.
Susan Johnston, Workers’ Compensation Manager: phone (858)-534-0136; email: firstname.lastname@example.org.
Jim Galvin, Opportunities Abroad and Faculty Led-Program Director: phone (858)-534-7857; email: email@example.com.