Collaborations

Developing an International Agreement

Central Campus

The Office of International Affairs is available to assist central campus faculty interested in developing agreements between UC San Diego and universities and institutions abroad. IA facilitates agreements while ensuring that they adhere to guidelines developed by the offices of Campus Counsel, Academic Affairs, Research Affairs and Graduate Studies. We provide guidelines that explain the agreement development process, templates that facilitate the drafting of an agreement, restricted party screening, and counsel to answer questions on the process.

Click on the links below for more information.

Information for UC San Diego Faculty and Departments

  1. Restricted Party Screening and Export Licensing
    OIA performs Restricted Party Screening for all international agreements as part of the agreement development process. The US government maintains lists of Restricted Parties that require export licenses for exports of material, software or technology or unpublished technical data. This screening is conducted to ensure that export licensing requirements are identified and licenses obtained from the US government to support the activities covered under an international agreement. Questions about this requirement may be directed to UC San Diego's Export Control Officer Brittany Whiting: brwhiting@ucsd.edu. Visit export.ucsd.edu for more information.
  2. Guidelines on the International Agreement Development Process
  3. International Agreement Review Sheet
  4. Templates: Memorandum of Understanding and Collaboration Agreement
  5. International Student Exchange Agreement and Program Implementation Timeline
  6. Guidelines for Visiting International Students at UC San Diego for Research Purposes
  7. Guidelines on Signing Ceremonies for International Agreements

    Signing ceremonies are events in which some or all signatories to an agreement meet in person to sign the document. Such events are generally proposed for purposes of goodwill. They are not required to implement an agreement. The decision to host or attend a signing ceremony is up to the faculty representative named in the agreement and leadership within their unit. Some factors to weigh when choosing whether to host a signing ceremony on our campus, or to attend a ceremony abroad, include:

    Funding: there is no central funding available to support signing ceremonies. The faculty representative is responsible for consulting with unit leadership, and the Office of Contract and Grant Administration as needed, to determine whether any proposed expenditure of funds is appropriate.

    Logistical support: there is no central office that provides supportive services for signing ceremonies. The faculty representative is responsible for coordinating signing ceremonies that are proposed to occur at UC San Diego.

    See Guidelines on Signing Ceremonies for International Agreements for guidance on hosting a signing ceremony on our campus.

Information for Foreign Institutions Seeking Collaboration with UC San Diego

Health and Marine Sciences

The Health Sciences and Marine Sciences Vice Chancellor areas maintain dedicated staff resources to support international collaboration building within their respective VC-area. For more information on international agreements involving these VC-areas, click on the appropriate link below:

Information for UC San Diego Health Sciences

Faculty and staff in the Health Sciences have unique resources to support their international collaborations. UC San Diego Health Sciences International (HSI) provides support for institutional partnerships in the health sciences. Faculty members and potential international partners should contact HSI for support in the development and execution of international projects in accordance with the University of California policies and procedures. HSI leads the strategic planning for all international activities within Health Sciences; plans, develops and implements international projects; provides the administrative infrastructure to support international outreach efforts; and promotes UC San Diego as a global leader in biomedical and translational research, education and healthcare system.

The Health Sciences Business Contracting Office bears responsibility for negotiating and reviewing international agreements for the Health Sciences including the School of Medicine (SOM), the Skaggs School of Pharmacy & Pharmaceutical Sciences (SSPPS), and the Physician Medical Group - on behalf of The Regents of the University of California. The Contracting Office assists with educational affiliations and collaborations within the U.S. and internationally, as well as all clinical and non-clinical service transactions.

Process

  • All School of Medicine international institutional educational collaborations and affiliations must be approved by Mounir A. Soliman, M.D., M.B.A., Assistant Vice Chancellor and Executive Director for Health Sciences International. Individual (e.g., matters dealing with an individual faculty member, student, resident or fellow) agreements require institutional approval through the Health Sciences Contracting Office.
  • Skaggs School of Pharmacy & Pharmaceutical Sciences educational collaborations and affiliations must be approved by the SSPPS Dean's Office.

Each international collaboration must be reviewed, approved and signed in the Office of the Vice Chancellor for Health Sciences. To contact the office of Health Sciences International, please call (858)534-6204 or visit hsi.ucsd.edu or email hsinternational@ucsd.edu. To get started with business contracting, please contact Health Sciences Business Contracting Director Robin Samit, Esq., in the Office of the Vice Chancellor Health Sciences and Dean of the School of Medicine. Ms. Samit may be reached by email at: rsamit@ucsd.edu. To be fair, the Business Contracting Office processes agreements based on the date a request is submitted. Please allow as much advance notice as possible, as negotiating with foreign universities and governments can be a lengthy process, even for something simple like obtaining signatures.

Information for UC San Diego Marine Sciences

Scripps Institution of Oceanography, at University of California, San Diego, is one of the oldest, largest and most important centers for global science research and education in the world. The National Research Council has ranked Scripps first in faculty quality among oceanography programs nationwide. Now in its second century of discovery, the scientific scope of the institution has grown to include biological, physical, chemical, geological, geophysical and atmospheric studies of the earth as a system. Hundreds of research programs covering a wide range of scientific areas are under way today in 65 countries. The institution has a staff of about 1,300, and annual expenditures of approximately $162 million from federal, state and private sources. Scripps operates one of the largest U.S. academic fleets with four oceanographic research ships and one research platform for worldwide exploration.

International Agreements and Memorandum of Understanding are reviewed and approved by our Contracts and Grants office and signed in the Office of the Vice Chancellor for Marine Science. Please allow as much advance notice as possible, as negotiating with foreign universities and governments can be a lengthy process.

For more information, consult Brandi Bangle, Assistant to the Director and International Relations Coordinator at Scripps Institution of Oceanography. Brandi can be reached by email at: bbangle@ucsd.edu.

For more information on establishing an international agreement, contact Michelle Hermas (mhermas@ucsd.edu), Director of International Affairs. Our office will provide the information you need to get started and will work with you through each step of the agreement development process.